If you are printing to an inkjet or desktop/ workgroup laser printer the costs are considerable when compared to printing to an mfd. Although the initial purchase price of a typical workgroup printer may seem an attractive option, the cost of printing to workgroup printers can make it an unattractive longer term decision especially when you are printing in colour to local/workgroup printers.

Running costs

Because the typical office printer uses toner or ink cartridges, the higher the page coverage of toner or ink the greater the page cost. Once the toner or ink (or even a particular colour toner) expires you need to purchase a new toner cartridge making colour printing particularly expensive when compared to using a multifunctional device.

Leasing photocopiers, printers and multifunctional devices

If you lease or purchase an mfd for your printing needs you may vastly reduce the costs of printing. By leasing or purchasing a multifunctional device from a reputable authorised supplier you may be offered a service / support agreement whereby the mfd will be completely maintained and repaired for a fixed cost per print/copy.In addition all parts, labour and toner (even colour toner) would be included. This cost per print will normally be around 25% of the cost to print to a workgroup / local printer so savings on your consumables could be significant. Also there is no cost implication of printing pages with high colour toner coverage as with a fixed cost per print this does not impact on the overall cost. Many organisations make huge annual savings by printing to multifunctional devices instead of local/workgroup printers.